For title, escrow and lending
For title companies and lenders
Borrower and seller closings, deed preparation and county recording, run from one nationwide order desk. Each appointment is arranged with a notary commissioned where your signer is. One point of contact, invoiced per file.
- Borrower packages, seller packages and general notary work
- One order desk — files taken in all 50 states
- Invoiced per file — no contract, no minimum
Order desk
A dedicated specialist answers this number. Serving homeowners in all 50 states. By appointment, including evenings and weekends.
What we take
The work we cover for your files
If it has to be signed in front of a notary, it is probably on this list. Files are taken nationwide, and each appointment is arranged with a notary commissioned in the signer’s state — tell us where your signer is on the phone and we will tell you straight away whether we can arrange it.
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Borrower and seller packages
Printed from your download link, taken to the signer, executed in the order your instructions set out, and returned the way the file requires.
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Deeds and recording
Grant, quitclaim and trust transfer deeds prepared as directed, then recorded with the property’s county recorder with the correct cover sheet. Recording fees are passed through at cost.
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Single-document and courtesy notarizations
Affidavits, acknowledgments, jurats, POAs and one-off notarizations — including the ones where the signer cannot come to an office.
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Appointments where your signer is
Homes, offices and workplaces — wherever your signer is. Overflow and out-of-hours work is taken by appointment, evenings and weekends included.
How a file moves
From your order to the package coming back
Six stages, and one person who knows where your file is at every one of them.
Appointments are scheduled with the signer directly unless your instructions say otherwise. Call rather than email if the file is time-sensitive.
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The order arrives
By phone, by text, or by email with the document link. We confirm receipt with the file number, the signer, the property and anything the instructions flag.
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We reach the signer
We confirm the appointment, the address, who has to be present, and that every signer will have current photo ID in the name the documents are drawn in. Name mismatches surface here rather than at the table.
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Documents printed and read
Printed to your specification — two copies unless the instructions say otherwise, legal-size where the recorder requires it. We read the package before we leave, so a missing page is our problem and not the signer’s.
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At the table
Identity verified as the law requires, signatures and initials taken in the order the instructions set, the notarial certificate completed, and the journal entry made. Our notary points out where to sign; we do not explain what the documents mean.
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Scan-backs and shipping
Executed pages scanned and sent back, then the package shipped on your label and your carrier. Anything that has to be recorded goes to the property’s county recorder instead, with the fees passed through at cost.
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One invoice, one file
Itemized against your file number, with travel and any print or shipping cost shown separately. Nothing is added after the fact.
Handling
How a package comes back clean
A rejected notarial certificate costs your file a week. These are the checks that stop it, and they happen on every file rather than on the difficult ones.
Checked before we leave the table
- Signer identity verified against current photo ID, in the name the document is drawn in
- Every signature, initial and date present — and no blank left in a document we have notarized
- Notarial certificate completed in full: venue, date, act, names, seal and commission expiry
- Recording requirements checked before the document leaves us — margins, cover sheet, legal description, return address
- Journal entry made and retained as the law requires
When something is wrong
- You call one number and reach the person who handled your file — not a dispatcher
- If a signer will not sign, we stop. We do not talk anyone into a document, and we tell you what was said
- If a document cannot be executed as drawn, the package comes back unsigned with a note of exactly why
- A correction run on our error is not a second call-out on your invoice
Getting set up
How we plug into the way you already work
There is nothing to install and nothing to sign before the first order. Send it the way that suits your desk.
How orders reach us
- By phone — (702) 685-0400. The fastest route for anything time-sensitive.
- By text, when you need a yes or no on coverage before you commit the file
- By email with the document link, the file number and your closing instructions attached
- From your title-production platform — send the assignment the way you send it to anyone else and we will work to it
- Through the client portal — track orders and documents without email attachments. Client Portal
Billing
- One invoice per file, itemized against your file number
- Travel, printing and shipping shown as separate lines, never folded into a single figure
- County recording fees passed through at cost, with the receipt
- A W-9 and our billing details on request, before the first order if your accounts payable needs them
Coverage
Coverage, stated plainly
- Coverage
- All 50 states
- How
- Each appointment is arranged with a notary commissioned in the signer’s state
- Where
- Homes, offices and workplaces — wherever your signer is
- Recording
- The recorder for the property’s county
A notary may only perform a notarial act in the state that commissioned them. That is why every file is matched with a properly commissioned notary where your signer is — and why you hear on the first call whether we can cover it, not after the appointment is set.
Scope
We are not attorneys.
We are not attorneys and cannot give legal advice. We prepare, notarize, and record the documents you direct us to prepare.
At the table we will
- Identify each signer and complete the notarial certificate the document calls for
- Point out every place a signature, initial or date is required
- Tell the signer where the answer to a question is in the package, and refer them back to you for it
- Return the package the way your instructions require, and flag anything that could not be executed as drawn
At the table we will not
- Explain what a term means, or what a document commits the signer to
- Give legal, tax or financial advice, or an opinion on the transaction
- Complete a blank for a signer, or alter a document at the table
- Backdate, re-date or re-issue a notarial certificate after the fact
This is not caution for its own sake: a notary who answers a question about a loan term is practicing law without a license, and the notarization is the part of your file that has to survive scrutiny.
Before the first file
What operations managers ask us
If the answer you need is not here, one phone call settles it faster than an email thread.
We are not attorneys and cannot advise you or your customer on a document. See the scope panel above.
Is there a contract or a minimum volume?
No. Work is taken and invoiced one file at a time. There is no agreement to sign before the first order and no monthly minimum after it.
Can you print the package?
Yes — from your download link, two copies unless the instructions say otherwise, and on legal-size paper where the recorder requires it. Printing is shown as its own line on the invoice rather than absorbed into a flat fee.
What happens if the signer will not sign?
We stop. We do not persuade anyone to sign a document they have questions about — that is the fastest route to a challenged signature later. We call you from the appointment, tell you what was raised, and return the package unsigned with a note.
Do you keep a journal of the notarial acts?
Yes. Notaries are required to keep a journal entry for each act, and ours are kept properly. The entry records who appeared, what was identified and what act was performed — not the contents of your documents.
Who do we call if something is wrong with a package?
The number on this page reaches the person who was at the table. If the mistake is ours, the correction run is ours too — it does not appear on your invoice as a second appointment.
Can you take an appointment outside business hours?
Appointments are scheduled around your signer, including evenings and weekends. Call rather than email when the file is time-sensitive so we can tell you what is genuinely available rather than what we hope is.
Do you handle the recording as well?
Yes — the document goes to the recorder for the property’s county with the correct cover sheet, and the fees are passed through at cost, with the receipt. The recorded copy comes back to whoever your instructions nominate.
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One point of contact
The person who takes the order is the person at the table and the person who answers when you call about it.
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Invoiced per file
Itemized against your file number. No contract, no minimum, nothing added after the fact.
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Recorded with the county
Real-property documents go to the recorder for the property’s county with the fees passed through at cost.
Next step
Send us the next one.
Give us a file number, a signer and a location and we will tell you on the call whether we can cover it. If we cannot, we will say so rather than take it and hope.